CERTIFICATION OF COMPETITIVE ELIGIBILITY PROCESS

Step 1: Coaches submit a tentative roster to Heather Robertson no later than July 15th. A tentative roster will include any student-athlete, returning or new that is expected to be on the team for the up-coming academic year.

Step 2: The student-athlete must be approved by the medical/training services staff. This involves examinations, establishing proof of health insurance, and completing several required medical forms (blue packet).
  • Virginia Tech Authorization for Release of Information (HIPAA)
  • NCAA Authorization/Consent for Disclosure of Protected Health Information (HIPAA)
  • Virginia Tech Drug-Testing Consent
  • NCAA Drug-Testing Consent
  • NCAA Banned-Drug Classes

Step 3: The student-athlete must complete the required VT and NCAA Compliance Forms (green packet and a yellow sheet) and read the NCAA Regulations Forms (orange packet). Non-US citizens will also be required to complete the NCAA International Eligibility Forms (white packet). These are available in the compliance office. This must be done before he/she begins practice.
  • VT Student-Athlete Historical Report
  • NCAA Student-Athlete Statement
  • Summary of NCAA Regulations
  • General Amateurism and Eligibility Form for International and Select Student-Athletes

Step 4: The Academic Eligibility Coordinator produces and distributes an eligibility memo to the Head Coach, Sport Supervisor, Director of SAASS, SAASS Team Liaison, University Registrar, USFA Liaison, Assistant AD for Strength & Conditioning, Director of Athletic Training, and Training Team Liaison. NO ONE MAY ENGAGE IN OUTSIDE COMPETITION OR PRACTICE - AT ANY TIME - PRIOR TO BEING LISTED ON THIS MEMO AS ELIGIBLE TO DO SO.
Procedure for Student-Athletes Enrolling at Mid-Year

Step 1: Obtain mid-year enrollees from the Admissions Office.

When step one is complete please follow Steps 2-4 of the certification process for competitive eligibility.
Procedures for Student-Athletes
Joining a Team after the Start of the Academic Year

Step 1: Coaches must place the student-athlete on their "active" roster. Student-Athletes may be added by using the VT Roster Update Form . Copies of this form are available in Heather's office.

When step one is complete please follow Steps 2-4 of the certification process for competitive eligibility.

REMEMBER THAT ANYONE COMING OUT FOR YOUR TEAM MUST COMPLETE ALL FOUR STEPS BEFORE THEY START PRACTICE. THIS IS ESPECIALLY IMPORTANT TO MONITOR LATE ADDITIONS TO YOUR TEAM.