PROCEDURES TO APPEAL REDUCTION IN ATHLETIC AID

As permitted by NCAA Bylaw 15.3.4, "Institutional financial aid based in any degree on athletics ability may be reduced or cancelled during the period of the award if the recipient:
  1. Renders himself or herself ineligible for intercollegiate competition;
  2. Fraudulently misrepresents any information on an application, letter of intent or financial aid agreement;
  3. Engages in serious misconduct warranting substantial disciplinary penalty, or
  4. Voluntarily withdraws from a sport at any time for personal reasons."
At any time prior to the beginning of the receipt of the athletics award, the aid may be reduced or cancelled at the discretion of the Head Coach, with the approval of the Supervising Associate Athletics Director.

Should a student-athlete wish to appeal this decision, or any decision made in relationship to the amount of Athletics Aid awarded to him/her, the following procedure governs appeals of scholarship reduction, renewal or non-renewal at Virginia Tech:
  1. The appeal by the student-athlete must be submitted to the Office of Scholarships and Financial Aid in writing within 14 days from the date of the Non-renewal/Reduction Scholarship letter, stating specific reasons for the appeal. It must include the basis for the appeal and any supporting documentation.

    In the case of outside scholarships, documentation is to include the criteria for awarding the scholarships. The University NCAA Compliance Officer decides if the scholarship is considered "Countable Aid" or "Non-countable Aid" by the NCAA. The Compliance Officer's decision is considered final.
  2. The Department of Athletics is notified of the pending appeal and the student-athlete's reasons within 48 hours of receipt of the student's appeal letter. The Department of Athletics has 14 days from the notification date to submit statements in writing stating their specific reasons for any changes made to a student-athlete's aid, as well as a response to the student-athlete's appeal statements.
  3. The Office of Scholarships and Financial Aid Appeal Committee will review all the information provided, and will make a decision regarding the appeal within 10 days of receipt of all required documentation. Both the student-athlete and the Department of Athletics will be notified of the Committee's decision in writing.
  4. If the student-athlete or the Department of Athletics wishes to appeal the decision of the Office of Scholarships and Financial Aid Appeal Committee, a written statement must be received within 14 days from the date of the decisions letter. The new appeal letter should be addressed to the University Scholarships and Financial Aid Committee, and sent to the Athletics Financial Aid Counselor, who will compile all documentation and forward it to the University Committee.
  5. The University Scholarships and Financial Aid Committee is appointed by the Vice-Provost. The Committee will review the appeal and all documentation. The Committee will then make a recommendation, within 3 weeks from the date of the second appeal letter. The Committee will notify the student-athlete and/or the Department of Athletics of the decision in writing. The decision at the level is considered to be final.